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Features / Electronic DQ Files
Electronic DQ Files
Manage compliance effortlessly and reduce administrative burden while ensuring that driver qualification records are always audit-ready.
Automation & Alerts
Improved Organization
Audit Readiness
Cost Savings
Enhanced Security
Automation & Alerts
- Notify drivers and managers when documents need renewal or action.
- Drivers simply text to upload new documents.
Improved Organization
Store all DQ files in a secure, easily accessible digital format.
Audit Readiness
- Ensure all necessary records are available instantly.
- Simply select the files that are in scope for your audit and download them.
Cost Savings
- Reduce paper, printing, and storage costs.
- Save hours of time monthly.
Enhanced Security & Backups
Protect sensitive driver information with digital encryption.
JR Transportation
"Avatar has been a game changer for JR Transportation. It automated our driver files and streamlined the hiring process. It keeps us on top of expiring files and easy to stay up to date and compliant." —Jonathan Ripplinger, President
Village Travel
"Been using Avatar for nearly 5 years and am able to sleep well at night knowing we're in good shape, in the event of an audit or an unfortunate event. Even after 5 years, Avatar is continuously checking on us and bringing attention to new features. Thanks for taking such great care of Village Travel!" —Ivan Moore, COO
OK Tour
"Find [Avatar] fairly easy to navigate and use. It has become a useful tool for recruiting and storing DQ Files. Applicants can fill out an application and all required paperwork right in the system, then it can be reviewed further." —Andrew Weir, Safety Officer
Free Electronic DQ File Resources
How Safety Directors Should Use Automation To Prioritize People
Our goal is to help Safety Directors and your team automate administrative tasks so you can prioritize people.
Read More
The 2025 DQ File Checklist You Need to Pass a DOT Audit
This checklist is a summary from FMCSA 391. It’s designed to help you ensure no detail is missed when you’re creating DQ files.
Get the Checklist
GO Riteway Passes DOT Audit With Ease Using Avatar
The utilization of Avatar DriverHub proved to be a pivotal factor in their audit preparation and success.
Learn How