Ditch paper files for 100% compliant digital DQ files
Are your DQ files audit-ready? Our proven process will make you confident your DQ files meet DOT compliance standards.
We take care of everything - from ripping out the staples of your DQ files, to auditing every record for 100% accuracy.
AvatarFleet's Self-Service DOT Compliance Software
AvatarFleet's DOT Compliance Software and An Assigned Specialist
AvatarFleet's DOT Compliance Software and Complete Record Coordination
Practice a DOT Audit With AvatarFleet
Best practice if you have an established DQ File Management system in place and want to know if you are audit ready.
We audit a sample of driver files for FMCSR 391 Compliance. The sample selection can be random or customer driven.
We identify and memorialize areas of compliance risk before you get audited.
We provide one on one expert guidance and a comprehensive closing audit report to remedy your compliance risk.
Build Your DQ Files with AvatarFleet
Best practice if you're just getting started or transitioning to digital DQ files
We assure driver file inspection and process tracking in order to digitize each DQ File.
We organize, label, and upload all documents through our secure file manager, then assign to their proper record type for each driver to accurately build the driver file.
Our expert team audits every record for FMCSR 391 compliance, so you have absolute assurance that the files you’re transitioning are 100% compliant.
What’s included in a Driver Qualification file
A Driver Qualification file (or “DQ File”) is a collection of driver documentation that shows that a driver is “qualified” to operate a commercial motor vehicle (CMV). A Driver Qualification file includes:
When can the Department of Transportation conduct a DQ file audit?
A DOT audit can be conducted any time Federal Motor Carrier Safety Association (FMCSA) data indicates that there may be a problem with safety and compliance regulations.
What happens if DQ Files are not maintained?
If your business is audited, the average cost of a Driver Qualification File violation fine is over $600 per fine, and companies that are fined average over $6,000 in fines per company (per year). In addition, if Driver Qualification files are not maintained, drivers could be disqualified and you could face larger company-wide penalties. All this results in lost time and money for your company.
This checklist is a summary from FMCSA 391 and is designed to help you ensure no little detail is missed when you’re creating DQ files.Download Checklist
Get help through the Drug and Alcohol Clearinghouse implementation with this two-page infographic guideDownload Guide
This eBook will shift your approach to teach proper behaviors and not manage by rules and policies.Download eBook
Schedule your 15-minute personalized call to talk through your organization's compliance troubles and see how AvatarFleet can help.