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Ditch paper files for 100% compliant digital DQ files
Driver Qualification File Management
Are your DQ files audit-ready? Our proven process will make you confident your DQ files meet DOT compliance standards.
Get Peace of Mind That You'll Pass A DOT Audit, Every Time.
We take care of everything - from ripping out the staples of your DQ files, to auditing every record for 100% accuracy.
Croswell
"Words can not express how happy we are to have switched to Avatar for DQ file management. Not only is the program amazing the staff goes above and beyond to make sure we have what we need and answer questions." —John Croswell, VP of Operations
Northern Clearing, Inc.
"Avatar has made onboarding drivers and maintaining their DQ files a breeze! I would highly recommend Avatar to any company needing help with onboarding drivers or driver compliance!" —Haillie Stuart, Corporate Safety Assistant
JR Transportation
"Avatar has been a game changer for JR Transportation. It automated our driver files and streamlined the hiring process. It keeps us on top of expiring files and easy to stay up to date and compliant." —Jonathan Ripplinger, President
FREE RESOURCE
DQ File Checklist
The Driver Qualification File can be overwhelming, but with this free checklist, you can ensure no detail is missed when you’re creating DQ files.
Our Offers:
Comply
Avatar's Self-Service DOT Compliance Software
Included:
- Training and Account Set Up Including Roster Load
- Comply Dashboard w/ Out of Compliance Alerts
- Seamless Integration with Recruit Module
Automatic MVR Ordering and Text Messaging- Automated Driver Alerts for Upcoming Expirations
- DQ Records Audit Toolkit
- Secure File Manager
- Electronic Document Upload/Storage/Removal
- Configurable Records and Comply Rules
- Drivers License Extractor & Data Entry for Compliance
- Med Card Extractor & Data Entry + Proof of Registration on Federal Registry
Comply Plus
Avatar's DOT Compliance Software and An Assigned Specialist
Included:
- Training and Account Set Up Including Roster Load
- Comply Dashboard w/ Out of Compliance Alerts
- Seamless Integration with Recruit Module
- Automatic MVR Ordering and Text Messaging
- Automated Driver Alerts for Upcoming Expirations
- DQ Records Audit Toolkit
- Secure File Manager
- Electronic Document Upload/Storage/Removal
- Configurable Records and Comply Rules
- Drivers License Extractor & Data Entry for Compliance
- Med Card Extractor & Data Entry + Proof of Registration on Federal Registry
- Assigned Compliance Specialist
- Expert Advice, Consult & CAP on FMCSR 391
- Compliance Coordination w/ Dedicated Driver Rep
- Corrective Action for Failed Records
Comply Max
Avatar's DOT Compliance Software and Complete Record Coordination
Included:
- Training and Account Set Up Including Roster Load
- Comply Dashboard w/ Out of Compliance Alerts
- Seamless Integration with Recruit Module
- Automatic MVR Ordering and Text Messaging
- Automated Driver Alerts for Upcoming Expirations
- DQ Records Audit Toolkit
- Secure File Manager
- Electronic Document Upload/Storage/Removal
- Configurable Records and Comply Rules
- Drivers License Extractor & Data Entry for Compliance
- Med Card Extractor & Data Entry + Proof of Registration on Federal Registry
- Assigned Compliance Specialist
- Expert Advice, Consult & CAP on FMCSR 391
- Compliance Coordination w/ Dedicated Driver Rep
- Corrective Action for Failed Records
- Compliance Coordination w/ Drivers
- Complete Driver File Maintenance & Oversight
- FMCSA Audit Support
- Complete Driver File Maintenance & Oversight
A La Carte Options
Mock-Audits
Practice a DOT Audit With Avatar
Best practice if you have an established DQ File Management system in place and want to know if you are audit ready.
What's Involved?
Audit
We audit a sample of driver files for FMCSR 391 Compliance. The sample selection can be random or customer driven.
Tests
We identify and memorialize areas of compliance risk before you get audited.
Corrective Action
We provide one on one expert guidance and a comprehensive closing audit report to remedy your compliance risk.
Managed Onboarding
Build Your DQ Files with AvatarFleet
Best practice if you're just getting started or transitioning to digital DQ files
Options:
Scan
We assure driver file inspection and process tracking in order to digitize each DQ File.
Upload
We organize, label, and upload all documents through our secure file manager, then assign to their proper record type for each driver to accurately build the driver file.
Tests
Our expert team audits every record for FMCSR 391 compliance, so you have absolute assurance that the files you’re transitioning are 100% compliant.
Incident Management in the Age of Automation
Watch this 30-minute webinar recording to see how to streamline capturing, managing, resolving and reporting on vehicle incidents.
Watch the video
DQ File Checklist
This checklist is a summary from FMCSA 391 and is designed to help you ensure no little detail is missed when you’re creating DQ files.
Download Checklist
Drug and Alcohol Clearinghouse Guide
Get help through the Drug and Alcohol Clearinghouse implementation with this two-page infographic guide
Download Guide