DOT Compliance Software To Help You Pass Every Audit

Ditch the time consuming paper logs, filing cabinets and manila folders and start using web-based software and automated processes to keep your drivers compliant.

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FREE RESOURCE

DQ File Checklist

The Driver Qualification File can be overwhelming, but with this free checklist, you can ensure no detail is missed when you’re creating DQ files.

Mass Collect Any Form

Eliminate Your Paper Files for Good

Stay DOT Compliant with Expiration Alerts

Build, Store and Secure Your DQ Files Digitally

Mass Collect Any Form

Collect any form or document digitally through mass email or text message.
Simply choose the drivers and the document you want to collect.

Eliminate Your Paper Files for Good

Everything is digital, meaning no more paper files.
No more complex file management systems - find the files you need when you need them.

Stay-Compliant-with-File-Expiration-Alerts

Stay DOT Compliant with Expiration Alerts

Always be prepared for a DOT audit.
Always know the status of your driver qualification files, and ensure that your drivers are always qualified to be on the road.

Build, Store and Secure Your DQ Files Digitally

Our driver qualification file management software allows you to track everything that needs to be in a DQ file.
Include files like Commercial Driver’s License (CDL), Pre-Hire Motor Vehicle Report (MVR), Road Test, DOT driver application, past driving records, Drug and Alcohol Testing, and more.

Our Offers:

Comply

AvatarFleet's Self-Service DOT Compliance Software

Included:

Training and Account Set Up Including Roster Load
Comply Dashboard w/ Out of Compliance Alerts
Seamless Integration with Recruit Module
In App MVR Ordering and Text Messaging
Automated Driver Alerts for Upcoming Expirations
DQ Records Audit Toolkit
Secure File Manager
Electronic Document Upload/Storage/Removal
Configurable Records and Comply Rules

Comply Plus

AvatarFleet's DOT Compliance Software and An Assigned Specialist

Included:

Training and Account Set Up Including Roster Load
Comply Dashboard w/ Out of Compliance Alerts
Seamless Integration with Recruit Module
In App MVR Ordering and Text Messaging
Automated Driver Alerts for Upcoming Expirations
DQ Records Audit Toolkit
Secure File Manager
Electronic Document Upload/Storage/Removal
Configurable Records and Comply Rules
Assigned Compliance Specialist
Expert Advice, Consult & CAP on FMCSR 391
Compliance Coordination w/ Dedicated Driver Rep
Corrective Action for Failed Records

Comply Max

AvatarFleet's DOT Compliance Software and Complete Record Coordination

Included:

Training and Account Set Up Including Roster Load
Comply Dashboard w/ Out of Compliance Alerts
Seamless Integration with Recruit Module
In App MVR Ordering and Text Messaging
Automated Driver Alerts for Upcoming Expirations
DQ Records Audit Toolkit
Secure File Manager
Electronic Document Upload/Storage/Removal
Configurable Records and Comply Rules
Assigned Compliance Specialist
Expert Advice, Consult & CAP on FMCSR 391
Compliance Coordination w/ Dedicated Driver Rep
Corrective Action for Failed Records
Compliance Coordination w/ Drivers
Complete Driver File Maintenance & Oversight
FMCSA Audit Support
Complete Driver File Maintenance & Oversight

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"I sleep well at night knowing that I am 100% compliant.”

Eli McCormick, Bestway Express

"With A-Suite, I'm able to do access my work at my house instead of at the office...and that that means having a happier life, happier wife and family because I can be present when I need to be."

Travis Menefeee, ATCO Hauling

"Our old software wasn’t user-friendly, and there was poor imaging. We had to search a lot for different driver file documents.

Now with AvatarFleet, we can access whatever document we need in a matter of seconds. It really made my staff happy, and if my staff’s happy, then I’m happy.”

Ron Patterson, Puryear Tank Lines

Provider Comparison

Other Providers

❌ Canned notification system across all record types

❌ DQF-only record types

❌ Canned, hard-coded comply rules

❌ Call-center on you're put on hold

❌ >24 hour time-to-respond

❌ 100% managed services

❌ DIY onboarding

❌ Manually upload training records

❌ Coordinate only with a driver representative

✅ Fully customizable, record level driver notification system

✅ FMCSR 391 + unlimited record types available

✅ Complete customization your Comply Rules across all record types

✅ Dedicated Compliance Specialist & Client Success Manager

✅ 3-hour average response time to inquiries

✅ Self-serve, hybrid and 100% managed service option

✅ Scanning, uploading and auditing of your files services available**

✅ Full driver training and DQ file integration

✅ Coordinate directly with drivers on your behalf*

*When subscribed to Comply Max plan
**Available for additional fee

FAQs

What is DOT Compliance?

The Department of Transportation (or DOT) has a set of rules and regulations that govern commercial drivers - these rules essentially govern who can drive what vehicles where and when. The intent of these rules and regulations is to keep drivers, both professional and amateur, safe.

What is needed for DOT compliance?

While the DOT has a full list in their rules manual, the following are some of the essentials for staying DOT compliant:

Driver Qualification Files
Driver Applications
Disclosure and Authorization Forms
Pre-Hire Motor Vehicle Records
Previous Employment Verification
Road Tests
Medical Certificate / Med Cards
Annual Motor Vehicle Records
Certificate of Violations / Annual Reviews
Criminal Background Checks
7 Day Logs
Training Records
Medical Records
Personnel / HR Records
Accident Records
Drug and Alcohol Testing
Maintenance and Logs

Why Is It Important to Be DOT Compliant?

Each compliance violation under the current Federal Motor Carriage Safety Association’s regulations can cost you at least $11,000. Even worse, failure to comply with DOT regulations can prevent drivers from being on the road or even prevent your company from conducting business.

What is a DOT Audit?

A Department of Transportation (DOT) Audit or review helps determine a transportation company's compliance with the Federal Motor Carrier Safety Regulations (FMCSR).

There are several things that can trigger a DOT audit:

Accidents or a large number of tickets
Failed roadside inspections
Failing the new entrant safety audit
Whistleblowers, a concerned safety team member who may contact the DOT to report violations

How long will it take for me to get DOT compliant?

Most organizations can become DOT compliant within 20 Business Days (1 Month).

How much does the software cost?

Pricing is based on a flat fee subscription. Click here to review our fleet based pricing tiers!

How difficult is A-Suite Comply to implement?

Customers strongly agree their level of effort is minimal. Our guided onboarding and implementation process makes for a turkey, seamless implementation and launch.

Can you scan our files and upload them into the system?

Absolutely. We have a team that can convert your files on site or remotely from paper to electronic and upload them to A-Suite. We can also audit your files for FMCSR 391 compliance to make sure you're starting off on solid ground.

Do we own the data?

Yes, you own all of your data.

How does A-Suite stay ahead of ever changing compliance rules and regulations?

Our compliance experts regularly monitor the landscape for upcoming changes to FMCSR 391 compliance. We proactively Id, scope, and implement updates ahead of time so you are always covered!

Can I store non-DQF files in my driver files?

Absolutely. A-Suite comply is completely customizable. Add as many additional record types as you need!

Is there anyone on staff that can provide expert guidance on FMCSR 391 compliance?

Yes, AvatarFleet has a team of dedicated compliance specialists with over 100 years of cumulative FMCSR 391 compliance experience ready to help. Click here to find out more!