DOT Compliance Software To Help You Pass Every Audit

Ditch the time consuming paper logs, filing cabinets and manila folders and start using web-based software and automated processes to keep your drivers compliant.

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Avoid the document scavenger hunts and stay ahead of every DOT audit.

Prevent the dreaded nuclear verdict from happening at your company and never touch another filing cabinet again.

Schedule a 1:1 Call

Mass Collect Any Form

Eliminate Your Paper Files for Good

Stay DOT Compliant with Expiration Alerts

Build, Store and Secure Your DQ Files Digitally

Mass Collect Any Form

Collect any form or document digitally through mass email or text message.
Simply choose the drivers and the document you want to collect.

Eliminate Your Paper Files for Good

Everything is digital, meaning no more paper files.
No more complex file management systems - find the files you need when you need them.

Stay-Compliant-with-File-Expiration-Alerts

Stay DOT Compliant with Expiration Alerts

Always be prepared for a DOT audit.
Always know the status of your driver qualification files, and ensure that your drivers are always qualified to be on the road.

Build, Store and Secure Your DQ Files Digitally

Our driver qualification file management software allows you to track everything that needs to be in a DQ file.
Include files like Commercial Driver’s License (CDL), Pre-Hire Motor Vehicle Report (MVR), Road Test, DOT driver application, past driving records, Drug and Alcohol Testing, and more.

Our Offers:

Comply

AvatarFleet's Self-Service DOT Compliance Software

Included:

Training and Account Set Up Including Roster Load
Comply Dashboard w/ Out of Compliance Alerts
Seamless Integration with Recruit Module
In App MVR Ordering and Text Messaging
Automated Driver Alerts for Upcoming Expirations
DQ Records Audit Toolkit
Secure File Manager
Electronic Document Upload/Storage/Removal
Configurable Records and Comply Rules

Comply Plus

AvatarFleet's DOT Compliance Software and An Assigned Specialist

Included:

Training and Account Set Up Including Roster Load
Comply Dashboard w/ Out of Compliance Alerts
Seamless Integration with Recruit Module
In App MVR Ordering and Text Messaging
Automated Driver Alerts for Upcoming Expirations
DQ Records Audit Toolkit
Secure File Manager
Electronic Document Upload/Storage/Removal
Configurable Records and Comply Rules
Assigned Compliance Specialist
Expert Advice, Consult & CAP on FMCSR 391
Compliance Coordination w/ Dedicated Driver Rep
Corrective Action for Failed Records

Comply Max

AvatarFleet's DOT Compliance Software and Complete Record Coordination

Included:

Training and Account Set Up Including Roster Load
Comply Dashboard w/ Out of Compliance Alerts
Seamless Integration with Recruit Module
In App MVR Ordering and Text Messaging
Automated Driver Alerts for Upcoming Expirations
DQ Records Audit Toolkit
Secure File Manager
Electronic Document Upload/Storage/Removal
Configurable Records and Comply Rules
Assigned Compliance Specialist
Expert Advice, Consult & CAP on FMCSR 391
Compliance Coordination w/ Dedicated Driver Rep
Corrective Action for Failed Records
Compliance Coordination w/ Drivers
Complete Driver File Maintenance & Oversight
FMCSA Audit Support
Complete Driver File Maintenance & Oversight

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Frequently Asked Questions

What is DOT Compliance?

The Department of Transportation (or DOT) has a set of rules and regulations that govern commercial drivers - these rules essentially govern who can drive what vehicles where and when. The intent of these rules and regulations is to keep drivers, both professional and amateur, safe.

What is needed for DOT compliance?

While the DOT has a full list in their rules manual, the following are some of the essentials for staying DOT compliant:

Driver Qualification Files
Driver Applications
Disclosure and Authorization Forms
Pre-Hire Motor Vehicle Records
Previous Employment Verification
Road Tests
Medical Certificate / Med Cards
Annual Motor Vehicle Records
Certificate of Violations / Annual Reviews
Criminal Background Checks
7 Day Logs
Training Records
Medical Records
Personnel / HR Records
Accident Records
Drug and Alcohol Testing
Maintenance and Logs

Why Is It Important to Be DOT Compliant?

Each compliance violation under the current Federal Motor Carriage Safety Association’s regulations can cost you at least $11,000. Even worse, failure to comply with DOT regulations can prevent drivers from being on the road or even prevent your company from conducting business.

What is a DOT Audit?

A Department of Transportation (DOT) Audit or review helps determine a transportation company's compliance with the Federal Motor Carrier Safety Regulations (FMCSR).

There are several things that can trigger a DOT audit:

Accidents or a large number of tickets
Failed roadside inspections
Failing the new entrant safety audit
Whistleblowers, a concerned safety team member who may contact the DOT to report violations