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DOT Compliance Software To Help You Pass Every Audit

Ditch the time consuming paper logs, filing cabinets and manila folders and start using web-based software and automated processes to keep your drivers compliant.

Features and Benefits

Mass-Collect-Any-Form-1 Mass Collect Any Form
Eliminate-Paper-Files Eliminate Your Paper Files for Good
Caution Stay DOT Compliant with Expiration Alerts
Build,-Store-and-Secure-Your-DQ-Files-Digitally Build, Store and Secure Your DQ Files Digitally
Collect Driver Qualification Files with Mass Actions

Mass Collect Any Form

  • Collect any form or document digitally through mass email or text message.
  • Simply choose the drivers and the document you want to collect.
Compliance Manager Drowning in Paper Files

Eliminate Your Paper Files for Good

  • Everything is digital, meaning no more paper files.
  • No more complex file management systems - find the files you need when you need them.
DQ File Expiration Dashboard

Stay DOT Compliant with Expiration Alerts

  • Always be prepared for a DOT audit.
  • Always know the status of your driver qualification files, and ensure that your drivers are always qualified to be on the road.
Driver DQ Files Are Built Automatically

Build, Store and Secure Your DQ Files Digitally

  • Our driver qualification file management software allows you to track everything that needs to be in a DQ file.
  • Include files like Commercial Driver’s License (CDL), Pre-Hire Motor Vehicle Report (MVR), Road Test, DOT driver application, past driving records, Drug and Alcohol Testing, and more.

Our Offers:

Comply

Comply

AvatarFleet's Self-Service DOT Compliance Software

Included:

  • Training and Account Set Up Including Roster Load
  • Comply Dashboard w/ Out of Compliance Alerts
  • Seamless Integration with Recruit Module
  • In App MVR Ordering and Text Messaging
  • Automated Driver Alerts for Upcoming Expirations
  • DQ Records Audit Toolkit
  • Secure File Manager
  • Electronic Document Upload/Storage/Removal
  • Configurable Records and Comply Rules
Comply Plus

Comply Plus

AvatarFleet's DOT Compliance Software and An Assigned Specialist

Included:

  • Training and Account Set Up Including Roster Load
  • Comply Dashboard w/ Out of Compliance Alerts
  • Seamless Integration with Recruit Module
  • In App MVR Ordering and Text Messaging
  • Automated Driver Alerts for Upcoming Expirations
  • DQ Records Audit Toolkit
  • Secure File Manager
  • Electronic Document Upload/Storage/Removal
  • Configurable Records and Comply Rules
  • Assigned Compliance Specialist
  • Expert Advice, Consult & CAP on FMCSR 391
  • Compliance Coordination w/ Dedicated Driver Rep
  • Corrective Action for Failed Records
3-3

Comply Max

AvatarFleet's DOT Compliance Software and Complete Record Coordination

Included:

  • Training and Account Set Up Including Roster Load
  • Comply Dashboard w/ Out of Compliance Alerts
  • Seamless Integration with Recruit Module
  • In App MVR Ordering and Text Messaging
  • Automated Driver Alerts for Upcoming Expirations
  • DQ Records Audit Toolkit
  • Secure File Manager
  • Electronic Document Upload/Storage/Removal
  • Configurable Records and Comply Rules
  • Assigned Compliance Specialist
  • Expert Advice, Consult & CAP on FMCSR 391
  • Compliance Coordination w/ Dedicated Driver Rep
  • Corrective Action for Failed Records
  • Compliance Coordination w/ Drivers
  • Complete Driver File Maintenance & Oversight
  • FMCSA Audit Support
  • Complete Driver File Maintenance & Oversight

What Our Clients Say


"I sleep well at night knowing that I am 100% compliant.”

Eli McCormick, Bestway Express


"With A-Suite, I'm able to do access my work at my house instead of at the office...and that that means having a happier life, happier wife and family because I can be present when I need to be." 

Travis Menefeee, ATCO Hauling

 


"Our old software wasn’t user-friendly, and there was poor imaging. We had to search a lot for different driver file documents.

Now with AvatarFleet, we can access whatever document we need in a matter of seconds. It really made my staff happy, and if my staff’s happy, then I’m happy.”

Ron Patterson, Puryear Tank Lines

Provider Comparison

Other Providers


❌  Canned notification system across all record types

❌ DQF-only record types

❌ Canned, hard-coded comply rules

❌ Call-center on you're put on hold

❌  >24 hour time-to-respond

❌  100% managed services

❌  DIY onboarding

❌  Manually upload training records

❌  Coordinate only with a driver representative

AvatarFleet_logo

✅ Fully customizable, record level driver notification system

✅ FMCSR 391 + unlimited record types available

✅ Complete customization your Comply Rules across all record types

✅ Dedicated Compliance Specialist & Client Success Manager

✅ 3-hour average response time to inquiries

✅ Self-serve, hybrid and 100% managed service option

✅ Scanning, uploading and auditing of your files services available**

✅ Full driver training and DQ file integration

✅ Coordinate directly with drivers on your behalf*


*When subscribed to Comply Max plan
**Available for additional fee

FAQs

What is DOT Compliance?

The Department of Transportation (or DOT) has a set of rules and regulations that govern commercial drivers - these rules essentially govern who can drive what vehicles where and when. The intent of these rules and regulations is to keep drivers, both professional and amateur, safe.

What is needed for DOT compliance?

While the DOT has a full list in their rules manual, the following are some of the essentials for staying DOT compliant:

  • Driver Qualification Files
  • Driver Applications
  • Disclosure and Authorization Forms
  • Pre-Hire Motor Vehicle Records
  • Previous Employment Verification
  • Road Tests
  • Medical Certificate / Med Cards
  • Annual Motor Vehicle Records
  • Certificate of Violations / Annual Reviews
  • Criminal Background Checks
  • 7 Day Logs
  • Training Records
  • Medical Records
  • Personnel / HR Records
  • Accident Records
  • Drug and Alcohol Testing
  • Maintenance and Logs

Why Is It Important to Be DOT Compliant?

Each compliance violation under the current Federal Motor Carriage Safety Association’s regulations can cost you at least $11,000. Even worse, failure to comply with DOT regulations can prevent drivers from being on the road or even prevent your company from conducting business.

What is a DOT Audit?

A Department of Transportation (DOT) Audit or review helps determine a transportation company's compliance with the Federal Motor Carrier Safety Regulations (FMCSR).

There are several things that can trigger a DOT audit:

  • Accidents or a large number of tickets
  • Failed roadside inspections
  • Failing the new entrant safety audit
  • Whistleblowers, a concerned safety team member who may contact the DOT to report violations

How long will it take for me to get DOT compliant?

Most organizations can become DOT compliant within 20 Business Days (1 Month).

How much does the software cost?

Pricing is based on a flat fee subscription. Click here to review our fleet based pricing tiers!

How difficult is A-Suite Comply to implement?

Customers strongly agree their level of effort is minimal.  Our guided onboarding and implementation process makes for a turkey, seamless implementation and launch.

Can you scan our files and upload them into the system?

Absolutely.  We have a team that can convert your files on site or remotely from paper to electronic and upload them to A-Suite. We can also audit your files for FMCSR 391 compliance to make sure you're starting off on solid ground. 

Do we own the data?

Yes, you own all of your data.

How does A-Suite stay ahead of ever changing compliance rules and regulations?

Our compliance experts regularly monitor the landscape for upcoming changes to FMCSR 391 compliance.  We proactively Id, scope, and implement updates ahead of time so you are always covered! 

Can I store non-DQF files in my driver files?

Absolutely. A-Suite comply is completely customizable.  Add as many additional record types as you need!

Is there anyone on staff that can provide expert guidance on FMCSR 391 compliance?

Yes, AvatarFleet has a team of dedicated compliance specialists with over 100 years of cumulative FMCSR 391 compliance experience ready to help. Click here to find out more!

Hand-Picked Resources
Checklist

DQ File Checklist

This checklist is a summary from FMCSA 391 and is designed to help you ensure no little detail is missed when you’re creating DQ files.

Download Checklist
Guide

Drug and Alcohol Clearinghouse Guide

Get help through the Drug and Alcohol Clearinghouse implementation with this two-page infographic guide

Download Guide
eBook

How to Add 3% to Your Bottom Line Through Operational Excellence

This eBook will shift your approach to teach proper behaviors and not manage by rules and policies.

Download eBook