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The Most Common Driver File Violations

the most common driver file violations

The last thing you need is a plaintiff attorney knocking on your door sniffing around your Driver Qualification files. They’re looking for a reason to prove “your driver shouldn’t have been there in the first place.”

Violations with the FMCSA lead to cost of loss, reduced productivity, and more inspections. Moreover, they point out flaws in your system that can lead to major accidents and lawsuits.

If you want to grow as a company, you need to understand some of the most common DQ file violations and how to avoid them.

Common Driver Qualification File Violations

1. Driving a CMV While Disqualified

Certain convictions, fines, penalties, etc. will disqualify an otherwise qualified person from being out on the road. Violations such as overdue child support, driving under the influence, texting while operating a CMV, and fleeing an accident scene all carry various penalties for drivers and prohibit them from driving for a certain period of time. However, you’re on the hook as well. You could face serious fines for allowing this to happen.

Avoiding This Violation

This violation seems simple, yet it happens to companies and drivers all the time. It’s too easy for violations and disqualified drivers to slip through the cracks.

Investing in a compliance tracking system is the way to go. A CTS allows you to easily monitor driver qualification files, track violations, upload and review driving records, and pull necessary information.

With a CTS, you would never put a disqualified driver on the road again.

Download a DQ File Checklist 

2. Incorrect License/Permit

Some of the most frequent violations stem from an issue involving the CDL. This could involve a driver having the wrong CDL for their type of vehicle, a driver having more than one CDL, or a driver not having a valid CDL at all.

Avoiding This Violation

If you’re counting on your drivers or the state governments to handle this, you’re setting yourself up for failure. After all, state officials don’t pay for the violation. You do.

You need an easy and repeatable way to make sure all of your drivers have a proper, up-to-date CDL for the type of vehicle they’re driving. The easiest way to tackle this is with a compliance tracking system. However, it also helps to have someone in charge of compliance.

You need to:

  1. hire a compliance manager whose sole responsibility is to cut down on violations.
  2. outsource compliance management so you can focus on revenue-generating activities.

3. Driver Not Physically Qualified

There are many qualifications a driver must meet before they can obtain a CDL and drive a CMV. These qualifications involve things like age, medical history, language abilities, and more. You can find these in more detail here.

Avoiding This Violation

First and foremost, you need a driver-centric Applicant Tracking System. Beyond ensuring your onboarding process is 100% compliant, it’ll help you auto-filter poor-fit or unqualified candidates.

When you use proper recruiting/selection processes, you can avoid this common and costly violation.

4. Out of Date Medical Qualifications

Drivers must undergo medical examinations in order to obtain and keep their CDL. Companies must keep these records in a driver qualification file and update it anytime there are changes. These qualifications are outlined in 391.41AFPC.

Companies run into issues when they fail to update the medical file or request their drivers to do so. It happens all the time and is a leading source of loss for many carriers.

Avoiding This Violation

Like we’ve mentioned several times, a compliance tracking system will help you avoid this issue. Invest in a CTS so a DQF is never missing its proper medical records.

Say Good-Bye to Truck Driver Violations

The DOT and FMCSA collect over 30 million dollars in fines each year. The average fine is over $5,000. You don’t have to participate in this silliness.

DQF and DOT violations are a common, but avoidable cost of loss for companies. If you want to improve your cost of loss, become more efficient, and have fewer accidents and injuries, invest in compliance and applicant tracking systems.

Get the right processes in place now so you don’t have to pay more later.Schedule ComplianceCare Demo


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