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Driver Qualification File Management

Are your DQ files audit-ready? Our proven process will make you confident your DQ files meet DOT compliance standards.

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Ditch paper files for 100% compliant digital DQ files

DQ File Management Auditors
DQF-Managed-Services-Full

AvatarFleet's DQ File Managed Services Team Gives You Peace of Mind that You'll Pass Every Audit, Every Time. 

We take care of everything - from ripping out the staples of your DQ files, to auditing every record for 100% accuracy.

Your Two Ways to Getting
Driver Compliance Peace of Mind

1. DQ File Transition (One-Time Project)

If your files are paper or digital, we can transition them to our DQ file management system, A-Suite. This is a perfect time to review each DQ file for compliance.

Scanner

Scan

We travel to your location with our scanners to remove the thousands of staples and digitize each DQ File.

Upload

Upload

We organize, label and upload all documents to their proper record type for each driver.

Review

Review

Our expert team reviews every record for FMCSR 391 compliance.

2. DQ File Managed Services (On-Going)

Once your DQ Files are digital, you may still need experts to review your records or you may want to outsource the time-consuming management process completely.

Audit

Audit

Our expert team reviews 10% of your records for FMCSR 391 compliance, on an as needed basis.

Review

Review

Our expert team reviews every record for FMCSR 391 compliance upon upload.

Outsource

Outsource

Our expert team will manage the process of collecting expiring records from your drivers.

Frequently Asked Questions

What’s included in a Driver Qualification file

A Driver Qualification file (or “DQ File”) is a collection of driver documentation that shows that a driver is “qualified” to operate a commercial motor vehicle (CMV). A Driver Qualification file includes:

  • Driver application for employment
  • Pre-employment questionnaire
  • Motor Vehicle Record
  • Previous employment verification
  • Commercial driver’s license (CDL)
  • Certificate of road test
  • Motor Vehicle Record for annual review
  • Certificate of violations
  • Annual review
  • Medical card
  • Other record types (depending on DOT regulations)

When can the Department of Transportation conduct a DQ file audit?

A DOT audit can be conducted any time Federal Motor Carrier Safety Association (FMCSA) data indicates that there may be a problem with safety and compliance regulations.

What happens if DQ Files are not maintained?

If your business is audited, the average cost of a Driver Qualification File violation fine is over $600 per fine, and companies that are fined average over $6,000 in fines per company (per year). In addition, if Driver Qualification files are not maintained, drivers could be disqualified and you could face larger company-wide penalties. All this results in lost time and money for your company.

Hand-Picked Resources
Checklist

DQ File Checklist

This checklist is a summary from FMCSA 391 and is designed to help you ensure no little detail is missed when you’re creating DQ files.

Download Checklist
Guide

Drug and Alcohol Clearinghouse Guide

Get help through the Drug and Alcohol Clearinghouse implementation with this two-page infographic guide

Download Guide
eBook

How to Add 3% to Your Bottom Line Through Operational Excellence

This eBook will shift your approach to teach proper behaviors and not manage by rules and policies.

Download eBook

Ready to Pass Every Audit?

Schedule your 15-minute personalized call to talk through your organization's compliance troubles and see how AvatarFleet can help.