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AvatarAssistant-White


AI for Driver Recruiting and DOT Compliance

The AvatarAssistant uses automation and AI to help you focus on what matters: your people.

Built for recruiting, compliance, HR, and safety teams at for-hire carriers, bus and motorcoach companies, and private fleets who want AI to handle the paperwork.

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Automate Tasks So You Can Prioritize People

Mass Collect Any Form Qualification Questions
& Triggers
License Scanner Icon Driver Notifications & License Scanner
esignature Icon Collect e-Signatures
Med Card Scanner Med Card Scanner
Phone AI Icon Screen & Qualify Drivers 24/7/365
Only Process The Highest Quality Leads-2

Only Process The Highest Quality Leads

Process candidates before the competition even sees them with preset MVR, Background Screen and PSP report ordering through Workflow Triggers and Qualification Questions.

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AI License Extractor

Never Request Another License Again

The AvatarAssistant automatically requests and reads licenses from drivers. Once read, the AvatarAssistant sets the new expiration date and adds it to the DQ file.

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Collect eSignatures

Automate eSignature Requests

The AvatarAssistant automatically requests e-signatures from drivers and they can sign any PDF on the go.

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Automatically Verify Medical Examiners-1

Automatically Verify Medical Examiners

Automate the extraction of data from medical cards, schedule driver reminders, and cross-reference medical examiner details with the FMCSA National Registry of Certified Medical Examiners through the Med Card Scanner, powered by the AvatarAssistant.

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Robo Recruiter-1

Screen & Qualify Drivers 24/7/365 — Automatically

Never miss a qualified driver lead again. Our AI voice assistant, the AvatarAssistant Recruiter, answers the phone and evaluates applicants around the clock, so you can spend your time closing deals with the best drivers.

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Trusted by Recruiting, Compliance, HR & Safety

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Anderson Coach & Travel

"AvatarAssistant is replacing half a person's duties. We're saving money since the cost of Avatar is less than half of a person's salary." —Evan Anderson, COO

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Ultralus

"Avatar has revolutionized how we handle driver compliance. Their AI actually does the work for us. Tasks that used to take up time, like verifying medical providers or entering driver’s license details, are now handled automatically. We tried 5 other systems and wish we started with Avatar sooner." —Johnny Mullins, Managing Partner

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Polynesian Adventure Tours

"I am looking at, on average, this system saving me at least 8 to 9 hours a week. I don’t have to go all over the place. I have a one stop shop, and it’s all done." —Michael Oh, Safety Director

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Village Coach Logo Black
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Do All Of This And More With Avatar

Browse ScreenCandidate Landing Page Images-Sep-16-2024-06-09-59-5262-PM

Features Include:

  • Mobile-Friendly Application Page
  • Referral Source Tracking
  • Qual Questions
  • Hiring Workflows
  • Electronic Document File Storage & Management
  • SMS/Email Marketing Inbox


  • DQ Compliance Dashboard
  • Custom Compliance Rules
  • Electronic Document Upload/Storage/Removal
  • Automatic Driver Notifications
  • Automatic MVR ordering
  • Template Texts and Emails

Capabilities of the AvatarAssistant

Capability AvatarAssistant Details
License scanning ✅ Yes Requests and reads drivers' licenses, sets the new expiration date, and adds the license to the DQ file
Med card scanning ✅ Yes Pulls the data from medical cards automatically
Medical examiner verification ✅ Yes Checks each medical examiner against the FMCSA National Registry
Driver reminders ✅ Yes Schedules reminders before licenses and med cards expire
E-signature requests ✅ Yes Requests e-signatures from drivers, who sign any PDF from their phone
Automatic screening orders ✅ Yes Orders MVRs, background screens, and PSP reports through Workflow Triggers and Qualification Questions
AI voice recruiter ✅ Yes Answers applicant calls and screens drivers 24/7/365
Time saved ✅ Yes A 2025 AvatarFleet study found the AvatarAssistant gives teams back 3.4 days every month
Separate software to install ❌ No The AvatarAssistant is built into DriverHub
Replaces your team ❌ No Takes repetitive tasks off your team's plate so they can focus on drivers
Extra cost ❌ No Included with DriverHub

 

Frequently Asked Questions

What is the AvatarAssistant?

The AvatarAssistant is AI built into DriverHub that handles recruiting and compliance tasks for you. It reads licenses and med cards, verifies medical examiners, requests e-signatures, and screens driver applicants by phone 24/7/365. 

Which tasks does the AvatarAssistant automate?

It requests and reads driver’s licenses, extracts data from medical cards, checks medical examiners against the FMCSA National Registry, sets new expiration dates, sends driver reminders, requests e-signatures, and answers applicant calls through the AvatarAssistant Recruiter. 

How much time does the AvatarAssistant save?

A 2025 AvatarFleet study found the AvatarAssistant gives teams back 3.4 days every month. Polynesian Adventure Tours’ safety director estimates it saves him 8 to 9 hours a week. 

Does the AvatarAssistant replace my team?

No. It takes repetitive tasks like data entry, document requests, and first-round screening calls off your team’s plate, so they can focus on hiring and keeping great drivers. 

Is the AvatarAssistant included with DriverHub?

Yes. The AvatarAssistant is included with your DriverHub subscription. 

Book a Personalized DriverHub Demo

Schedule your DriverHub demo to get 100% compliant and cut cost-per-hire by 50%.

Avatar DriverHub Demo Driver Recruiting Software DOT Compliance Software Applicant Tracking System (1)